Over the last few weeks, we’ve seen people react to the coronavirus outbreak in different ways.

  • the #stayathome hashtag.
  • social distancing.
  • watching Tiger King or playing Animal Crossing™.

At the same time, we’re dealing with a very serious situation.

Organizations have made vigilant efforts to protect their visitors and staff from this threat as COVID-19 cases top 1.1 million globally, with deaths exceeding 62,000, according to data from the World Health Organization.

In this article, you’ll discover five ways to keep your workplaces and people safe from COVID-19.

Let’s dive right in…

COVID-19 is here. What now? 

If you’ve been following the news, you know that COVID-19 has been reported on every continent except Antarctica.

First, it was reported in Wuhan, China.

Next, there were more than 1,400,000 infections worldwide. 

On the other hand, since the outbreak emerged some companies have been required to keep their business running.

Businesses providing essential services — think: food manufacturers and retailers, pharmaceuticals, utilities, hospitals and health facilities– are searching for ways to balance business continuity with safety precautions for COVID-19.

If you find yourself in that boat, you may be wondering how you can check-in visitors in a way that’s safe and user-friendly, both for visitors and staff.

Why workplaces need to do more than just promote hand-washing 

Even before the outbreak, facility management was a challenging job. 

But the current pandemic — and the pressure it has put on organizations to add extra precautions to ensure that their workplace stays safe and secure — has served to change how many organizations approach the check-in process. 

For example, the U.S. coronavirus outbreak has spread to at least 8 Amazon warehouses, infecting workers and generating unwanted attention.

While we rally to hamper the virus’s spread, we can optimize our visitor management systems, automating as many steps as possible. This is because traditional processes — those that rely on people to check-in visitors and staff the reception area — are bound by the company’s ability to train, organize, and deploy human labor. 

Moreover, check-in processes that rely on a staffed reception desk may be putting people at risk unnecessarily. On the other hand, there is a way to take away a lot of headaches and health risks that check-in poses for your security guards and receptionists.

Let me show you how Sine can help.

Sine helps to flatten the curve 

Sine can help you reduce the number of surfaces staff and visitors need to touch. This can reduce the spread of COVID-19.

Let’s look at each one…

Contactless mobile check-in

A mobile check-in app helps reduce the number of surfaces a person touches while present on your worksite. Because COVID-19 is a respiratory disease that’s transmitted through the air and can linger on surfaces, reducing the number of surfaces can help keep the virus in check. Check out our new contactless check-in for New Zealand page.

Site geofencing for easy check-in

Did you know that you can Geofence your site, check-in visitors, and receive instant notifications using the Sine Pro mobile app? By using Geofencing and the ability to automatically check-in and out of places without having to touch anything you empower your visitors and staff.

QR code posters

Of course, Sine allows you to use QR codes and to automatically check-in visitors to a site by scanning the site’s QR code. This is just another way we promote contactless check-in

QR code invitations

Do you have workers who are working from home because of the outbreak? Well, you can set up a new site featuring a QR code which can then be sent to those workers. All they have to do is use the QR code to scan in remotely and automatically be checked in. This allows you to keep track of workers… even if they’re not physically on-site!

Sine Workflows for contactless inductions

In addition to mobile check-in, we also offer Sine Workflows. Workflows can now be filled out directly from the mobile app. So, there’s no need to click on links in emails or SMS messages. Workflows now can include COVID-19 pre-screening and be built directly into office invitations. These workflows will then be put into a pending state for the company to either approve or reject.

Independent research and consulting firm Verdantix noted:

Sine offers a Covid-19 form for all visitors to sign before entering a building or facility, the questionnaire is adjustable based on a facility’s individual needs.

We’re here to help

We know that some companies look to Sine as a simple to use alternative to the old visitor book. But in addition to making your life easy, we’d also like to help make it safer. 

If you would like to talk to us about ways to reduce face-to-face interactions at your front desk and minimize health risks to your workplace by using a visitor management system like Sine, we’re here to help.

Users should only use Sine for COVID-19 purposes in accordance with the provisions of their local laws. Sine is not responsible for the capture of information. See Sine’s Terms of Use here.

Stay safe. You can sign up for a free trial with Sine or see our COVID-19 Resource Library here.