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Time Attendance blog

The best way to track staff time and attendance

By Molly TelferContent Marketing Specialist
Published on January 7, 2022

Payroll is one of the most frustrating operations of a company to manage.

It relies on trust from both the employer and the employee to ensure the data is accurate. Employers are expected to pay the right amount at the end of the pay period. Employees are expected to clock in and out on time, and are trusted to keep their hours true. Not to mention the mountains of administration work that goes into payroll.

Did you know that:

In this blog post, we cover everything that could go wrong with a manual time and attendance system and how Sine can help you digitize, centralize and streamline the whole process.

Let’s start from the beginning:

Best way to track staff time

Why should you track staff time and attendance?

This might sound like a no-brainer, but if you work with full-time employees, you might not be used to tracking hours.

In a nutshell, tracking your employee time enables you to keep track of the number of hours spent on site. This visibility over your employee’ activities helps you estimate their effectiveness, while also ensuring your payroll is in check and up-to-date.

Nevertheless, employees don’t always understand why you need to track worker's time, and you end up spending time chasing them to get things done, wasting time and effort.

Here are some benefits to tracking your employees’ work hours:

  • Less need for adjusting schedules
  • Fewer employee working at odd hours
  • More accurate payroll

Time and attendance – not just for contractors

Many companies think time and attendance tracking is just for contractors and casual employees, but that’s not the case.

With recent policy changes, time and attendance tracking will be for all staff - full-time, part-time, casual, and contractors. The changes will mean that employees who are on yearly salaries but often work more than 38 hours per week will be required to approve the amount of hours they worked.

How digital time and attendance tracking helps business

Firstly, because visitor books are old school. But that’s not the only reason. In total honesty, you shouldn’t use paper logbooks because they’re a liability and can get you in trouble. Besides, when you use paper-based check-in systems, you are relying on a slow, cumbersome, and outdated process.

Take a look:

Keeping your employee payroll accurate

In 2017, it was found that only 18% of managers track time for their employees, most of which were still using paper time cards or sign-in books. In recent times, this process has proven to be inaccurate, causing companies to underpay their staff.

People can access your private data

You know what would happen if your logbooks got into the wrong hands. A paper sign-in sheet can get lost quickly, but that’s not the only issue. A paper sign-in sheet can be easily tampered with, which introduces a myriad of potential compliance issues.

Time and attendance check-in cards

How Sine can help you track employee time and attendance

With Sine’s tracking capabilities, managers can track employee’s hours down to the last second and improve your payroll by allowing employees to be automatically checked-in and out of your site.

Instead of using logbooks, Sine’s ID check lets you use scanning stations or an iPad to check in your visitors, and if you’re in the US, you can ask your contractors to swipe your US driver’s license and admit them into your office building.

High printing and storing costs

You probably know how heavy folders are and how much it costs to print all those unnecessary logbooks or filing lengthy Excel spreadsheets. Also, have you ever thought about where to store those sheets once they’re filled with your visitors’ details? If you have a room for all your papers, we guarantee you that with Sine you can take back that space and put it to better use.

Even if you buy office supplies in bulk, changing to Sine is surely much cheaper. When you switch to a paperless check-in solution, you not only cut costs of supplies, you also centralize your information, which will come in handy if something goes awry.

Instead of relying on people and paper for visitor and contractor management, why not try a reputable visitor management system? Book a demo today.

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