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5 reasons you need a mobile based visitor management system

By Maddy GlynnDigital Marketing Specialist
Published on November 5, 2021

It’s safe to say that just about everyone uses their mobile phone to complete various tasks throughout the day. You can call or text a friend, log in to access your banking information, and even sign documents or update spreadsheets. The world is increasingly mobile-friendly—it makes you wonder how we ever functioned without them.

With such prevalence and functionality on offer, instinctively we find ourselves looking to the next frontier for mobile innovation. 

So let’s look at the new world of mobile based visitor management systems.

mobile visitor management notifications

Why choose a mobile based visitor management system?

With the world more digitized and connected than ever before, more and more everyday activities are shifting to our mobile devices. But what exactly does that look like when it comes to visitor management systems? We have 5 key benefits here to show you just that!

1. Lighting fast, mobile roll-out 

One of the reasons many business owners feel hesitant towards setting up a visitor management system is the time and effort that goes into the process of implementing one. 

The great thing about mobile-based visitor management apps is that there is no hardware to set up. This makes the rollout process practically instantaneous! In fact, it’s as simple as setting up an account, creating a site and check-in forms, and then inviting your users. 

With the Sine Pro mobile app, you have the full complexity and capability of an industry-leading solution. All from the palm of your hand.

Save time and money without the need to worry about ordering or setting up hardware. So you can hit the ground running with your new visitor management system.

2. No hardware costs

Price is another factor that needs to be considered when it comes to setting up a visitor management system. Of course, you want to invest in the most efficient technology, but don’t want to break the bank in the process. 

With a mobile-based visitor management system, users will be checking in using their own devices. That means there are no hardware costs required to get started. The only thing you’ll pay for is the monthly cost of the software platform. 

And let’s be honest, no matter how cheap a paper-based book is, the lack of functionality, security and compliance is costing you more than you know! 

3. Flexible management of site locations 

The modern workplace has a lot of moving parts. Not to mention the exponential complexity that comes with additional locations and people to manage along the way. When you throw contractors into the mix, it can be confusing to even know where to start when it comes to effectively managing your workforce. 

With Sine, efficient and effective contractor management is a breeze. The Sine Pro mobile app helps you monitor and manage compliance across your contractors, with the ability to complete induction workflows and check in and out of worksites.

For example, say you have a contractor who is on the go and is consistently working security for festivals, sporting events, or conferences. With a mobile-based visitor management system, they can complete their inductions and compliance documentation remotely before they arrive on-site. Then, upon arrival, easily scan to check-in with a poster on-site, or even get automatically checked in with a geofence location for a seamless experience.

The worker and guest experience is streamlined and easy, without compromising compliance, all while maintaining visibility across your operations at all times. 

access control gates managed with bluetooth credentials from Sine

4. Avoid contact and queues 

No one likes to line up in a queue, and avoiding contact when possible is more important now than ever before. Mobile-based visitor management systems mean a flexible, contactless sign-in process. 

You’re able to choose a site from the nearby sites around you or scan a QR code or automatic geofence check-in. Mobile apps are the perfect way to eliminate the need for communal use of check-in kiosks. They enable visitors to complete their check-in while also appropriately adhering to social distancing requirements. 

Not only that, mobile systems eliminate the need for visitors, contractors, and staff to line up at check-in points. Rather, they have the ability to complete their touchless sign-in process on their very own device. 

5. Quick and easy mobile communications with everyone on your site

At the end of the day, mobile is all about ease of communication. And that’s no different when it comes to using it for mobile visitor management! 

Sine Pro gives you a direct communication channel with everyone checked into your site through mobile notifications. As your operations expand, it’s crucial to maintain effective real-time communications channels.

This key feature is especially great for operations where there are regular updates that need to be communicated to the team on-site, or when emergencies or evacuations may happen at a moment’s notice. 

Communication stays simple and crystal clear—just how you need it to be! 

Make the move to a mobile based visitor management system, with ease

Now that you’ve got a good feel for why going mobile is such a great option, it’s time to implement it for your business! The free Sine Pro mobile app allows any type of visitor to regularly check in to your site and take advantage of all the features that make mobile great. 

Frictionless access, easier guest communication and evacuation management, diminished hardware costs, flexible site location management and quick roll out all become easy! 

Your next step? Book a demo and try out Sine, free of charge, today!