In this post you’re going to learn how visitor management systems (VMS) can improve your business

In fact:

These are the same tools that operation managers, site managers, and facility managers are using to gain greater real-time visibility of their premises.

Let’s dive right in.

Why Visitor Management Systems Are Growing in Popularity (And Why You Shouldn’t Ignore This Trend)

One factor driving this rapid growth is more and more businesses, schools, industrial parks, churches, and government buildings are testing different visitor management strategies to make sure that only authorized people are permitted on-premises.

There are many reasons why a business would make an effort to keep track of who is on their premises. Safety, security, and savings and streamlined operations are just a few that come to mind.

The right visitor management system can be an effective tool for processing and tracking guests. Here are five ways a reliable visitor and contractor management solution can benefit your business. Visitor management systems can save your business time — Let’s face it: visitor books are old school. When you use paper-based check-in systems you are relying on a slow, cumbersome, and outdated process.

A visitor management system with geofencing allows guests to sign in in as little as 30 seconds using a smartphone, or even before they arrive at the facility. Reducing check-in times makes a business more efficient.

Visitor management systems can save your business money

Checking in is actually a more expensive task for most businesses than they realize. When you consider all the filing, paperwork, and time involved with having a staff member spend valuable minutes chasing people down to confirm access when someone is checking in, it makes sense that using a VMS leads to cost savings.

This is particularly true when you consider companies that require inductions or safety briefings. If you use a VMS that can sync with your existing visitor management recording systems, nobody at your company will have to spend time manually entering in each visitor’s details. Who wouldn’t want to reduce their business’ administrative costs?

Visitor management systems can track time and attendance

If your business uses contractors or suppliers that operate on a time-based charging system, it is important to be able to keep track of how much time a contractor or supplier spends on your premises. Tracking is a key feature of visitor management platforms.

Not only will you have a complete record of when each visitor arrives and departs, but you’ll also be able to use your analytics/ tracking dashboard to track who is on-site. VMS is perfect for businesses with multiple locations that want one place to view the status of their facilities. 

Visitor management systems can improve the safety of your business

A study by the Society for Human Resource Management (SHRM) found that approximately 1 out of 7 Americans don’t feel safe at work. Using a visitor management system to scan IDs allows you to enforce blacklists and watchlists to prevent unauthorized people from entering your facility.

For example, Sine’s ID Check lets you use Scanning Stations or an iPad to check in your visitors — they’ll just swipe their US driver’s license — and send real-time notifications on arrival. Your VMS can also give you a complete list of all personnel currently on-site at the click of a button. This lets you keep track of every single person on-site in the case of an emergency.

Visitor management systems can deliver robust reporting capabilities

The analytics and reporting you can access using a visitor management system give you an overview of business activity. You’ll gain a deep understanding of the activity and trends of your worksites. Imagine being able to identify activity hot spots and visitor trends. You can use daily, weekly, and monthly activity reports and check-in summaries to improve productivity and redeploy resources as needed. 

These are just a few of the ways a visitor management system can deliver value to a business.