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Integrated workplace management systems (IWMS)

By Maddy GlynnDigital Marketing Specialist
Published on May 9, 2022

The future of the workplace lies in the hands of technology. We’ve seen time and time again that technology can help move us forward and create better workplace experiences for everyone. That concept doesn’t stop short when it comes to an integrated workplace management system (IWMS).

What are integrated workplace management systems (IWMS) and platforms (IWMP)?

An integrated workplace management system (IWMS) is a cloud-based software platform that helps organizations manage and optimize the use of their physical workspace and assets. It combines various facilities management functions, such as real estate management, space management, maintenance management, and energy management, into a single system.

IWMS systems provide a central repository for information about an organization's physical workspace and assets, including details about the location, size, and layout of each facility. This information can be used to track and analyze data about the use of the facilities, such as occupancy rates and energy consumption. By using this data, organizations can make informed decisions about how to best use and maintain their facilities.

The best integrated workplace management systems integrate various tools into one place. This enables employees to access information from anywhere at any time. You can also create personalized dashboards and reports to allow managers to monitor employee performance, attendance, and payroll.

They may be a newer development, but they've proven to be effective, especially when it comes to:

  • Real estate management
  • Lease management
  • Financial management
  • Asset management
  • Resource management
  • Maintenance management
  • Facility and space management
  • Capital project management
  • Environmental sustainability

Integrated workplace management software allows facilities managers to get a better grasp on their cost savings and expenditures for better strategic planning. It helps them make moves for the future and analyze the data around their space, whether that be administrative tasks or employee locating.

The ultimate goal of integrated workplace management systems is to ensure high-quality management information and to maximize monitoring and control.

Illustration of Integrated Workplace Management System concept

Benefits of using integrated workplace management systems (IWMS)

Now, what exactly are the direct benefits workplaces can see from implementing an integrated workplace management system?

Increased efficiency

One of the key benefits of an IWMS is that it helps organizations improve the efficiency and effectiveness of their facilities management efforts. For example, an IWMS can be used to schedule and track maintenance tasks, ensuring that facilities are properly maintained and any issues are promptly addressed. It can also be used to monitor energy consumption and identify opportunities to reduce energy costs through more efficient use of lighting, heating, and cooling systems.


If you’re not aware of your portfolio and its value, occupancy, maintenance, size and more, then you’re also not aware of what risks may arise in terms of costs, compliance, and business longevity. An IWMS gives you visibility of every aspect of your organization.

You can see exactly what space you have available and how it can be used for future growth – an effective IWMS puts you right in the driver's seat.


Another advantage of an IWMS is that it can be customized to meet the specific needs of an organization. For example, an organization with multiple locations may want to use an IWMS to track and compare the performance of each facility. On the other hand, an organization with a single large facility may want to use an IWMS to optimize the use of space and ensure that the facility is being used to its full potential.

Decision support

Every move you make has an impact on your business. That means you need to be able to make informed decisions. An IWMS allows you to analyze previous trends within your organization along with future forecasts. This means you have the support you need behind each decision you make and can be confident as you move forward.


The last thing you need when running a business is to run into legal issues. Having an IWMS ensures that you stay compliant so you don’t end up having to deal with any legal consequences.

Cost savings

Running efficiently means you end up saving on costs. The better you utilize your space the more your costs are put to good use, or the better you can make decisions on where certain costs may not be serving you.

illustration of facilities manager multitasking

Use cases for integrated workplace management systems (IWMS) and platforms

Still not sure if an IWMS is right for your workplace? Here are a few examples of where this solution can be implemented and used.

Computer-aided facility management

Many workplaces will have a computer-aided facility manager as a part of their team. It’s this person’s job to use, deploy, and handle the administration around IWMS programs.

Small businesses

If your organization is too small to have dedicated professionals on staff just to handle the integrated workplace management software, it’s definitely achievable for smaller organizations to handle on their own. In fact, IWMS is there to help team members and department heads handle workplace management duties.

IWMS functions as a part of planning out the physical space in the office and making tasks easier for everyone.

Individuals in the workplace

Individuals in the workplace who aren’t actually a part of the team can also benefit from an IWMS. Say you host a start-up or choose to share your facility with another organization. IWMS will be there to help define any physical boundaries and keep others clear without the need for awkwardness or a lack of clarity.

Real estate managers and environmental / sustainability directors

These groups can benefit from IWMS as it allows them to make informed decisions around their operations. That includes anything from how they use their space to how energy efficient it is.

Get started with Sine

Overall, an IWMS is a comprehensive solution for facilities management that can help organizations improve the efficiency and effectiveness of their facilities, reduce costs, and make better use of their physical workspace and assets.

Integrated workplace management software can do wonders for all different types of organizations. If you think you might be one of them, try out Sine as your trusted workplace solution.

We can help you achieve your workplace management goals as it’s simple to integrate and basic enough for just about anyone to use!

Ready to streamline your workplace operations the easy way? Book a free demo with our friendly Sine team today!