The future of the workplace lies in the hands of technology. We’ve seen time and time again that technology can help move us forward and create better workplace experiences for everyone.

That concept doesn’t stop short when it comes to an integrated workplace management system (IWMS).

Integrated Workplace Management Systems (IWMS) and Platforms (IWMP)

An integrated workplace management system (IWMS), or integrated workplace management platform (IWMP), is a cloud-based software solution designed to streamline various administrative tasks such as payroll processing, HR management, time tracking, and project management.

A great IWMS system integrates various tools into one place. This enables employees to access information from anywhere at anytime. You can also create personalized dashboards and reports to allow managers to monitor performance.

Integrated workplace management systems integrate multiple applications into one. This makes it easier for employees to access their data from anywhere at anytime. They provide access to critical information such as employee performance, attendance, and payroll.

IWMS is a software platform that provides solutions to facilities management and all the responsibilities that fall under this role in the workplace.

It may be a newer development, but it’s proven to be an effective one, especially when it comes to:

  • Real estate management
  • Lease management
  • Financial management
  • Asset management
  • Resource management
  • Maintenance management
  • Facility and space management
  • Project management
  • Environmental sustainability

IWMS software allows facilities managers to get a better grasp on their cost savings and expenditures, for better strategic planning. It helps them to make moves for the future and analyze the data around their space. Whether that be administrative tasks or employee locating.

The ultimate goal of integrated workplace management systems is to ensure high quality management information and to maximize monitoring and control.

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Benefits of using an Integrated Workplace Management System (IWMS)

Now, what exactly are the direct benefits workplaces can see from implementing an IWMS?

Efficiency

In order for organizations to run most efficiently, they need to understand how their facilities are being utilized. An IWMS allows you to measure how well (or not well) you’re utilizing your current space based on occupancy. You can increase the value of your organization by eliminating anything that is underperforming or by making changes to how they function.

Transparency

If you’re not aware of your portfolio and its value, occupancy, maintenance, size and more, then you’re also not aware of what risks may arise in terms of costs, compliance, and business longevity. An IWMS gives you visibility of every aspect of your organization.

You can see exactly what space you have available and how it can be used for future growth – an effective IWMS puts you right in the driver’s seat.

Decision support

Every move you make has an impact on your business. That means you need to be able to make informed decisions. An IWMS allows you to analyze previous trends within your organization along with future forecasts. This means you have the support you need behind each decision you make and can be confident as you move forward.

Compliance

The last thing you need when running a business is to run into legal issues. Having an IWMS ensures that you stay compliant so you don’t end up having to deal with any legal consequences.

Cost savings

Running efficiently means you end up saving on costs. The better you utilize your space the more your costs are put to good use, or the better you can make decisions on where certain costs may not be serving you.

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Use cases for Integrated Workplace Management Systems and Platforms

Still not sure if an IWMS is right for your workplace? Here are a few examples of where this software can be implemented and used.

Computer-aided facility management

Many workplaces will have a computer-aided facility manager as a part of their team. It’s this person’s job to use, deploy, and handle the administration around IWMS programs.

Small businesses

If your organization is too small to have dedicated professionals on staff just to handle the IWMS, it’s definitely achievable for smaller organizations to handle on their own. In fact, IWMS is there to help team members and department heads handle workplace management duties.

IWMS functions as a part of planning out the physical space in the office and making tasks easier for everyone.

Individuals in the workplace

Individuals in the workplace who aren’t actually a part of the team can also benefit from an IWMS. Say you host a start-up or choose to share your facility with another organization. IWMS will be there to help define any physical boundaries and keep others clear without the need for awkwardness or a lack of clarity.

Real estate managers and environmental / sustainability directors

These groups can benefit from IWMS as it allows them to make informed decisions around their operations. That includes anything from how they use their space to how energy efficient it is.

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Get started with Sine

Integrated workplace management software can do wonders for all different types of organizations. If you think you might be one of them, try out Sine as your trusted IWMS solution.

We can help you achieve your workplace management goals as it’s simple to integrate and basic enough for just about anyone to use!

Ready to streamline your workplace operations the easy way? Book a free demo with our friendly Sine team today!

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