In an increasingly digitized world, companies may find themselves operating in the public eye more than ever before. In an environment where a bad review is just a click away or reporting a workplace for unethical practices is becoming more and more straight forward – consistently keeping up to date and monitoring how your business is complying with policies and guidelines is becoming increasingly paramount.
One way to aid in these progressively changing expectations and standards may be continuously and consistently monitoring compliance in your workplace.
Compliance monitoring is an ongoing process to ensure a workplace, employees, visitors, contractors and vendors are following and adhering to your organizational and industry policies, guidelines and laws/regulations. This often involves a dedicated compliance team or department to monitor and ensure various compliance policies are met and followed throughout the day-to-day operations of the business.
Read on to discover why compliance monitoring is important, alongside how software such as visitor and contractor management solutions can help streamline and digitize various compliance monitoring processes.
Without a doubt, adhering to confusing and complicated compliance standards can certainly be a challenging, time consuming process. But, as the significant costs of non-compliance are more appropriately recognized - the benefits around consistent workplace compliance monitoring are proving increasingly important. For example, compliance monitoring can:
Of course, it is also equally as critical to monitor and ensure that visitors, contractors, vendors, or anyone external to your company are complying with your business policies to the same extent as those internal to your company.
It is also worth noting that those external to your company may not be as familiar or accustomed to your specific workplace compliance policies as your full-time employees. This may be because full-time employees are potentially more familiar with the day-to-day operations of your business, are often required to undertake (and pass) compliance training and are fully aware of the ramifications of non-compliance.
As the benefits and importance around monitoring compliance in the workplace are duly recognized, companies may want to consider some solutions to help digitize and automate these important practices.
So, when partaking in visitor, contractor, or vendor onboarding, it may be useful to implement software such as a visitor and contractor management system that can not only assist you in checking that a visitor, contractor, or vendor is who they say they are, but can also communicate your workplace compliance policies.
A visitor and contractor management system, like Sine, can also be a useful tool for communicating your internal policies to visitors, contractors, and vendors, addressing how they can adhere to your compliance policies. It can even help enable you to collect documentation that can be reviewed to help verify that they have the qualifications and approvals to enter your workplace.
Implementing a visitor and contractor management software into your workplace may provide you with any of these solutions/features to help monitor and enhance compliance:
As businesses continue to face unprecedented changes around customer demands, inflationary pressures, adaption of new working models, alongside operating more and more in the public eye - reducing non-compliance risks by taking pre-emptive measures can be advantageous.
While ensuring your employees, visitors, contractors, and vendors are aware of your internal policies and compliance expectations can be a cumbersome task, visitor and contractor management software like Sine can take some of the burden away by providing an easy-to-use platform to help streamline and digitize some of these processes.
Book a demo with our team today to discover how Sine can be used at your workplace to help simplify compliance monitoring.