As employees head back to work and companies grapple with new hybrid work schedules, it has become clear that the future of work is upon us, and things will be different when it comes to managing your work site. Staff, clients, contractors, and other visitors will expect on-site experiences to conform to new best practices regarding health, security, and productivity, and no company can afford to be left-behind. That’s why it’s no surprise that a 2020 survey showed that 92% of respondents felt that a Visitor Management System (VMS) helped create a safer work environment.
When it comes to future-proofing your workplace, tech-based solutions like the Visitor Management System from Honeywell Sine can help you manage your sites to enhance your operational efficiency.
Here are just 10 of the many features that make Honeywell Sine the best way to stay ahead of the game to keep up with the future of work:
1. Pre-register visitors to expedite your check-in process
Honeywell Sine lets you create customized check-ins for different types of visitors, send invitations to guests before they arrive, as well as give your visitors a sense of what permissions they will have while on site.
Our VMS can create photo ID badges, pre-fill forms for returning visitors, and even provide international language support so everyone feels welcomed and well-informed.
2. Manage people’s time and facetime efficiently
With Honeywell Sine, you can designate specific hosts for different groups of people visiting your office or facility. This allows staff to identify who is responsible for the various people that step onto your worksite.
The records produced from visitor lists can also be customized by hosts and analyzed for better future visitor management.
3. Set up a safe, hygienic, touch-free workplace
It’s clear that the future workplace needs to be as pandemic-proof as possible. In fact, hygiene in general has become a priority, even during cold and flu season. That’s why setting up a touch-free workplace is a priority for many companies who see visitors and contractors on a regular basis.
Honeywell Sine’s VMS can prescreen visitors with COVID-19 entry forms, check temperatures with its thermal check feature, and create QR codes for a contact-less check-in experience. Site managers have the option to use Sine via the web, iPad, or to incorporate guest mobile devices.
4. Keep your people moving and get them where they need to be with automated notifications
An effective Visitor Management System can help you keep track of people on-site and generate notifications so visitors don’t interrupt the productivity of your staff. Studies have shown that workers can lose up to 6 hours per day due to unexpected calls and walk-ins, ultimately affecting employee morale.
Honeywell Sine lets you set different permissions for different visitors, and its site geofencing feature allows site managers to set up a virtual perimeter so guests can be checked in and out quickly.
5. Integration capabilities allow Honeywell Sine to fit into your workflow without the need for software changes
Compatibility issues are one of the main reasons companies fail to upgrade their technology. New hardware and software need to be able to speak to other systems for seamless integration if they’re trying going to help improve workplace efficiency.
Honeywell Sine lets you choose between managing data via out-of-the-box webhooks or our use its native integrations so companies can start automating and processing visitors without extensive upgrades.
6. Generate detailed reports and insights for any time frame, in real-time
The ability to generate reports in real-time or any time frame gives site managers deep insight into worksite traffic. It also helps companies maintain compliance and check for any previous entrance rejections, incident reports, or other trends that need to be addressed.
It’s critical to be able to review these trends so you site managers can improve the flow of people throughout a space.
7. Protect third-party data and other custom documentation – and store it securely
Data collection gives us actionable insights, but it can be intimidating to think about the privacy consequences of storing someone’s personal information.
Whether it’s critical health data, NDAs, special permit approvals, or simply custom notes in individual visitor files, Honeywell Sine lets you designate who can view data, allowing companies to limit access to private information and keep it from prying eyes.
8. Ensure compliance with health and safety measures
Honeywell Sine makes it simple to manage safety protocols. The system can provide visitors with exit and emergency diagrams, send them alerts, and keep staff knowledgeable about who is in the building or on site at any given time.
The data collected by a VMS will give site managers a way to comply with public health contact tracing efforts as well as manage on-site capacity in order to adhere to social distancing requirements.
9. Know your visitors are who they say they are
Not only does the Honeywell Sine VMS have facial recognition for identification capabilities, but it also stores staff and contractor licenses, certifications, contracts, and other accreditations necessary for safety, liability, and compliance needs.
The VMS can also manage national and site-specific inductions to ensure workers are aware of any safety requirements or hazards.
10. Let people know your business is tech-ready and future-proof
Having technology that aids in health, safety, and security gives employees and guests peace of mind, and it shows them that your company is capable of keeping up with the times.
By operating at maximum efficiency, you’re not taking away the human element of interacting with guests, but rather giving your staff the chance to adequately prepare and make their interactions with visitors more meaningful.