This blog post is part of a two-part series based on the webinar ‘Achieving compliance safety, security in commercial real estate‘. In this first instalment, we explore how organisations can utilise visitor and contractor management systems and some of their features to help enhance compliance without compromising on convenience.
Be sure to check out our recent webinar, led by Matt Hawken and Laura Chapman, here.
Why is compliance important in commercial real estate?
As the world continues to move into the digital age and business systems and operations increase in complexity, the burden of maintaining compliance is ever-increasing. Therefore, it is important for businesses to make compliance management one of the most vital aspect of their organisation:
- Imperative to upkeep a positive reputation: Helps reassures stakeholders that your business is compliant with all applicable rules and regulations. Given that many companies operate in the public eye, any violations of any nature can destroy trust and consequently impact revenue.
- Helps gain valuable insights into your business: managing compliance can help businesses define the values and ethical principles that guide their practices. It can also help companies recognise security weaknesses and what processes are needed to address these shortcomings
- Prevents hefty fines and risky lawsuits: Compliance management can ensure only qualified and cooperative visitors are permitted on your site. This can help prevent costly fines, penalties, the shutdown of sites, injuries, and even lawsuits
- Enhance productivity and ability to meet deadlines: By allowing only approved and qualified contractors and visitors onto your site, works may be completed in a much timelier fashion without compromising on quality
Digitising manual processes
Digital visitor and contractor management platforms like Sine can serve as a powerful tool to automate and digitise compliance in the workplace. Not only does it help speed up previously manual processes, but it can reduce the administrative burden that so many commercial real estate companies experience. Here are some of the features that can help achieve compliance in the workplace:
- Digital check-in forms: Upon check-in, display non-disclosure agreements, fire evacuation diagrams, or health and safety processes that you need visitors to view and confirm to check in or check out across all devices. Further, these can be completely customisable to present information, ask questions and capture responses and signatures for whatever content your operations require.
- Automate pre-arrival inductions and permits to work: An effective way to enhance compliance on site is to have contractors complete required compliance procedures before arriving on site. A contactless induction system enables your contractors to both get access to the required workflows and complete them straight from their mobile devices. Implementing the right tools can mean that contractors won’t need to be on-site to complete required workflows, helping to ensure compliance from all visitors.
Checklists and incident reporting
Utilise this feature to help enable contractors and visitors to acknowledge they have returned keys, file incident reports, complete checklists and view exit instructions, and view exit instructions related to your site. Incident reports are a good way to record the facts around a workplace accident and/or injury, property damage, or security incident. It also helps managers understand the conditions and circumstances that led up to the event so similar incidents can be prevented in the future. Furthermore, inspection checklists are a useful tool to that can help determine if companies are meeting their compliance requirements. These can be requirements dictated by both internal and external stakeholders or regulatory bodies.
Unlocking the power of reporting and analytics
The ability to generate reports in real-time over a specific period can give managers and compliance officers insightful data on building traffic and visitors. Utilising this data can help alter entrance policies and monitor other trends that need to be addressed to achieve a safer and more compliant workplace.
Integrate Sine with compliance platforms
Integrations are supported applications or services that work with your existing visitor management, helping to achieve compliance in the workplace no matter their purpose. Whether it be access control, contractor management, or Wi-Fi provisioning integrations, they can play a vital role in helping achieve compliance, safety, and security in commercial real estate. Read more about the power and uses of Sine integrations here.
This is just a small insight into how Sine can help companies enhance compliance without compromising on convenience. Find out more by booking a demo with our friendly team today!