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Introducing Sine Safe for returning to work

By Maddy GlynnDigital Marketing Specialist
Published on July 20, 2020

The ongoing COVID-19 pandemic continues to present new challenges for businesses every day. Whether it’s the move to Phase 4 of reopening in New York City or the reversal of reopening measures in Melbourne, the unpredictability of the virus means we must be prepared for anything.

Since the outset of the pandemic, here at Sine, we have taken it as our duty to approach the developing situation with urgency, empathy and a dedication to safety. Sine’s greatest priority is the health and safety of our customers, visitors and employees – including those of the companies we are of service to.

Early estimations place the figure in the vicinity of more than one trillion dollars globally, however, the long term economic impact of COVID-19 is yet to be fully understood. To begin the economic recovery, businesses need to return to work, however, this can only be effectively achieved if the right protective measures are in place to help prevent further spread and outbreaks of the virus.

In line with our ongoing mission and commitment to our customers and to aid businesses in their safe return to work, we have released Sine Safe. 

What is Sine Safe?

Sine Safe is a comprehensive suite of features and functionality designed to enable businesses and organisations across all industries to return to work and keep their workplaces safe. Manage all aspects of your organisation’s return to work, from initial screening of employees to contactless solutions for your workplace and ongoing monitoring of compliance with COVID-safe measures.

There are four parts to Sine Safe:

  • Prescreening before work begins (optional)
  • Contactless sign in when arriving at the workplace
  • Double-checking COVID-19 information before entering the workplace
  • Monitoring and reporting workplace movements

Set up of Sine Safe is simple. Our implementation team have already worked with countless businesses to get their COVID-safe solutions up and running. 

Using Sine Safe for staff returning to work

As you reopen your workplace and staff begin to return, when it comes to COVID-19, it’s important that you provide protection to both your staff and workplace. Let’s run through the four main steps of Sine Safe and why they’re critical to the safety of your business.

1. Pre-screening before work begins via mobile

The first and most important step of a return to work plan is determining who needs to come into the workplace and the appropriate screening measures to put in place. Sine Safe empowers you to prescreen all employees before they return to the office using Sine Daily Check, and ensure they meet your COVID-safe return to work policies before they come back on-site.

Send screening questions to all staff and track their responses in the live dashboard. From here you can approve and reject access requests and determine who is safe to return to the office.

pre screen visitors and guests with sine workflows

2. Contactless sign-in when arriving at the workplace

One of the most significant risk factors in the transmission of COVID-19 is coming into close contact with an infected person. So too, the virus can survive on surfaces for hours or even days after an infected person comes into contact with that surface.

contact tracing for business with sine

Sine Safe enables you to remove unnecessary contact with communal surfaces through contactless check-in for staff arriving on site. Trigger staff sign-in using QR code posters placed around your site or even automatically using a geo-fence set up around your workplace and the Sine Pro mobile app.

3. Double-checking COVID-19 information before entering the workplace

Using the Sine Pro mobile app, or even through an iPad or web dashboard, a COVID-19 check-in form can be triggered every time a staff member checks into the site.

Staff can be required to submit answers to screening questions as part of the daily sign-in process. This is also a great opportunity to confirm they have understood and are compliant with your COVID-safe policies.

4. Monitoring and reporting workplace movements

Ensure compliance with policies and swiftly contact trace in the event of a suspected case with Sine Safe. The platform offers comprehensive reporting and analytics, allowing you visibility over all staff movements in and out of your workplace. For large institutions, campuses or hospitals this can even be set up to track movements within different buildings or departments of your facility. This is the perfect solution for macro-level contact tracing.

data analysis is a useful part of integrated partnerships

In addition, you can view and monitor adherence with capacity limitations or any restrictions on the total duration of visits to your site.

Prescreening questions provide the greatest level of protection for companies, they require both Sine Core and Workflows. These questions can be incorporated into the check-in form when staff have arrived on-site, for customers using only Core.

Key applications for Sine Safe 

We have already seen Sine Safe solutions rolled out in many different businesses of all sizes, across various industries. Sine Safe is a flexible system that allows for easy integration with existing environments.

For companies looking to boost their COVID-19 protection

Many businesses have already introduced strong policies. These policies seek to protect their return to work and keep their staff and workplace safe. However, these policies are only as strong as the processes and mechanisms in place to enforce them.

Sine Safe is an ideal accompaniment to strong and robust policies. Leverage the added layer of security, functionality and automation that a cloud-based workplace management solution offers to ensure your COVID-safe workplace remains that way.

For companies who don’t have access to hardware

The pandemic has seen a lot of business doing it tough and working hard just to remain afloat. For these businesses, the cost of additional hardware to power a COVID-safe solution is unfeasible at this time.

Sine Safe is a flexible solution with features that can be effectively leveraged no matter your hardware. At its simplest, Sine Safe can be implemented using only the Sine Pro mobile app (available to download for free) and your employees’ own mobile devices.

For companies who have multiple workplaces

Monitoring the rollout of COVID-safe workplace policies can be challenging for companies. Especially those managing workers moving across a high volume of sites. Sine Safe simplifies this process and empowers you to effectively manage employees and monitor compliance with policies.

Automate approvals and check-in processes, while the system alerts you to any red flags through the live web dashboard.

How to get started for free with Sine Safe

Sine Safe is available to all existing Sine users. Sign up now to try the full Sine solution suite and keep your workplace COVID-safe.

It’s as simple as downloading the Sine Pro from the App Store or Google Play.

Set up your COVID-19 check-in form 

To do this, go to the Sine dashboard and navigate to the ‘Check-in Form’ section. Once here, click ‘Add a New Field’ and add two new multiple-choice questions. Make sure you don’t use the Yes/No question type, as you won’t be able to gain the answers you need.

covid-19 screening questions setup in sine workflows

Add in your COVID-safe screening questions to your check-in form.

Add ‘Yes’ and ‘No’ as possible responses. If needed, you can set one of these responses to not be ‘allowed’. Doing this will prevent someone who answers the question in that way from checking in to your site.

Once complete, remember to save and enable the check-in form.

To learn more about editing check-in forms, click here.

Prompt all employees to download the Sine Pro mobile app

Once your check-in forms are complete, you can advise your employees to download the Sine Pro mobile app. From there you're all set to begin checking staff into your workplace with Sine Safe.

For more information about how to create a site, click here.

To learn more about Sine Safe, book a demo and our team will take you through everything you need to know to get started with Sine Safe for your business.