We are proud to announce the release of Sine Companies, an add-on that makes it easier to manage supplier compliance documentation.
Designed as a ‘next step’ for businesses using paper forms and spreadsheets, Companies uses digitization and automation to streamline manual, time-consuming processes.
Working with third-party contractors and technicians can leave you vulnerable to financial, legal, reputational, and incident risk.
From non-compliance fines to insurance liabilities, the consequences of working with a non-compliant supplier can be substantial.
To assist you in improving your workplace safety, security and efficiency, Companies helps you:
Request and remind suppliers to upload documents, approve or reject your supplier’s uploaded documents, and store supplier files within the Companies dashboard.
Make it mandatory for suppliers to include expiry dates for each document that they upload. Supplier status is automatically changed to ‘disabled’ if a document is not updated when it expires.
When you connect Companies with Workflows and Core, you can configure the software to -
Within the Companies dashboard, you can view a list of your suppliers, their company compliance status, and the documents that have been uploaded to their file.
Accessible from anywhere, at any time, with Companies, you can:
See how Companies can help you close the compliance loop and improve efficiency. Book a demo with our team today.
Learning management systems (LMS) are playing an increasingly important role in helping businesses onboard employees and contractors. These applications are not just relevant for construction companies but any organization that hires temporary workers that need special training. This can include the logistics industry, office buildings, healthcare facilities, schools, and industrial or manufacturing facilities.
Employers whose businesses require safety training, education and onboarding have looked to a learning management system to house the learning process and its materials. Below, we'll walk you through the basics of learning management systems.
Learning management systems are used for virtual learning (as opposed to classroom-style learning). An LMS is a software application that handles the storage and delivery of educational courses and training materials. These systems also track and report on educational goals and milestones. In some cases, applications called competency management systems (CMS) are used for skills training and competency management, but these systems work in essentially the same way when they're used for adult job training/corporate learners.
When a contract workforce needs to be informed of a company's best practices, become more knowledgeable about their products, or get training on their systems before beginning a job, an learning management system can typically deliver this material at any time and on any device. However, a visitor management system like Sine takes things a step further to close the liability gap by confirming that they received that training.
Whether public health mandates keep employees out of worksite training areas or you have a temporary, hybrid, or remote workforce, you can use a learning management system to deliver company training materials to regular employees. A recent poll showed that 162 million people in the EU and US (equivalent to 20% to 30% of the working population) are contractors, so this educational application is more relevant than ever.
A learning management system can also allow organizations to send training materials to anyone, anywhere, and at any time so they can learn when and where they want (asynchronous learning).
Since a learning management system allows an employer to upload learning materials of all types - written, audio, or video - anyone from new employees to contractors to volunteers can learn. This material could include safety protocols necessary for being on a construction or manufacturing site, new diversity and inclusion initiatives and training that went into effect during the pandemic while they were working remotely, or any other company best practices. If contractors need OSHA training or other occupational training, a company or the temporary employee's general contractor can give them access to the material as well as tests, checklists, and certificates of completion through the application.
The 4 different types of a learning management system (LMS) deployment options are:
Most companies use a learning management system to create standard employee trainings, but there are other ways you could use online learning to enhance your company's learning programs.
LinkedIn Learning’s 2021 Workplace Learning Report indicates that 73% of Learning & Development expect to decrease spending on instructor-led training and 79% expect to boost spending on online learning.
By 2026, the global online learning market is forecast to reach over $370 billion. While digital learning tools may only partially take the place of in-person learning experiences, they can be an excellent way to deliver training materials to workers. This is especially important in the new era of the hybrid and remote workforce and the rise of temporary workers, consultants, and contractors when extensive on-site training isn't practical or efficient.
By using Sine for contractors, in place of or alongside your learning management system, you can ensure your organization covers its bases when it comes to providing the right resources to employees and contractors, giving them more time to familiarize themselves with new systems and protocols, work on site safely, stay compliant, and sign liability waivers that they've read and understood.
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It has been a challenging few years for Australia, with the nation faced with the unprecedented impact of the Covid-19 pandemic whilst attempting to navigate toward a healthy economic recovery. Without a doubt, the pandemic has led to a significant increase in online shopping and parcel movements, taking a toll on postal companies pre-pandemic delivery strategies. In particular, the logistics industry has been burdened by this trend and has been forced to adapt to new systems and work practices, especially through the increase in demand for home deliveries and labor shortages.
The logistics industry is a vital element in the Australian economy, especially as we voyage toward the target of strong post-pandemic economic growth. This is especially relevant with its flexibility and resilience to constantly changing consumer demands and disruptions, alongside providing various employment opportunities.
However, transport and logistics are one of the most dangerous occupations. This may be due to (but not limited to):
Chain of Responsibility (CoR) was introduced in Australia in October 2018, as part of amendments made to the Australian Heavy Vehicle National Law (HVNL). Under this legislation, all organizations that operate vehicles over 4.5 tonnes are expected to take proactive and responsible steps to run a safe and compliant business.
Even if you do not drive or operate a heavy vehicle, being a part of the supply chain means you share an equal responsibility to ensure the HVNL is being followed. Further, the CoR legislation exemplifies that any incidents or problems occurred throughout the supply chain may not be entirely the fault of the driver.
Chain of Responsibility breaches can occur in a variety of ways: For example:
The Heavy Vehicle National Law currently applies in:
The HVNL does not exist in Western Australia or the Northern territory. Instead, they choose to retain their transport management systems and laws to manage the industry-specific to the state or territory. However, the HVNL applies to vehicles from these areas if they cross the state or territory border. Despite states and territories having slightly modified sections around HVNL, or their legislation, the Chain of Responsibility (CoR) is paramount and relevant throughout Australia in achieving compliance and safety within the logistics industry.
For firms in the logistics industry, it is vital to ensure all relevant stakeholders are legally compliant with the Chain of Responsibility guidelines. This can help create a cohesive community of safety and accountability within the industry.
It can also serve as a guideline or reference for those in the logistics industry, helping them to ensure they are taking all the necessary steps to prevent an incident from occurring. These guidelines are also vital in ensuring employers, managers, and HR staff working within this industry are held accountable for ensuring the safety of staff members and are not forcing them to undertake unsustainable and unlawful levels of work.
According to the HVNL, any party involved in the supply chain has a responsibility to ensure compliance with road transport laws. Adding on, being part of the CoR stems from a function you perform in the supply chain, not because of your job title/description.
Parties that have a role in ensuring the Chain of Responsibility is being complied with consist of (but are not limited to):
Sine offers robust solutions to help make compliance with CoR and workplace protocols a breeze.
Geofences can help the logistics industry streamline the check-in and out process, all while helping companies adhere to the Chain of Responsibility. Geofencing utilizes technologies such as GPS and IP addresses to build a virtual radius around a desired location, allowing your repeat visitors to automatically check in and out.
This can help ensure everyone in the supply chain is adhering to the Chain of Responsibility, enhancing visibility by receiving notifications when your visitor arrives and choosing to accept or reject with custom messages.
For instance, when a truck driver enters a pre-set geofenced area, it will automatically check them in. This can help maintain their attention on driving and assist managers to gain a clearer picture of who is coming and going from their site. Adding on, it allows managers to track employees, goods, and vehicles to help them comply with deadlines, manage deliveries more effectively, and adhere to the Chain of Responsibility.
Say one of your truck drivers is expected to arrive on-site on Tuesday at 3pm. However, you are notified that they checked in on Tuesday at 1pm, which is earlier than their expected time. This can give you insight into not only what time they are arriving on site, but whether they are complying with CoR policies. For instance, it may be an indicator they may have not taken an appropriate number of breaks, did not comply with speed limit regulations, or are being given unrealistic deadlines. No matter the reason, this provides an opportunity for all parties involved in the supply chain to help ensure the driver is taking reasonable steps to adhere to the Chain of Responsibility.
Geofencing can help ensure that everyone on site is kept informed. Users can receive notifications via SMS, email, or push notifications through the Sine Pro mobile app, letting them know of any important updates that may occur or in the case of an emergency.
Users can also be prompted to complete a check-out form upon check-out. This can be used to help comply with Chain of Responsibility requirements by asking questions such as:
And more
These reminders can serve as assistance to help keep your drivers informed of their part in staying safe and complying with the Chain of Responsibility.
From office branches to warehouses, Sine’s flexible visitor types allow for quick check-in and out for all your staff and guests. Whether it be staff, visitors, contractors, or couriers, choose from multiple visitor types.
A powerful web dashboard to help you manage your sites and gain valuable data over your work sites. The Sine Web dashboard gives managers a much-needed helicopter view over people operations across all your sites – in real-time.
For companies in the logistics industry, Sine Workflows can help take out the heavy lifting from your compliance processes. Of course, to ensure CoR is being followed, everyone in the supply chain must play their part and be accountable for non-compliance. Workflows are a powerful tool that can help companies make adherence to CoR far easier and more efficient. Furthermore, it can help the logistics industry ensure that staff members have the required training, documentation, and directions to undertake work safely and correctly. Set up single or multiple workflows for your sites and have workflows completed before, during, and after checking in to a site.
Sine helps to ensure only approved contractors or visitors enter your site after completing the required workflow, namely:
In the logistics and supply chain industry, Sine can simplify compliance with CoR and industry policies to help enhance safety, security and efficiency throughout your sites.
For more information around how to effectively manage contractors and enhance safety, security, and compliance, download our free contractor management guide.
