How do you protect your people and workplace—if you have to handle worksites in multiple locations and thousands of guests checking into your sites every month? What about monitoring and recording all of your visitors and contractors, all of which require different levels of access to your facilities? The answer is a visitor management system.
The more people worry about safety and compliance, the more widespread the adoption of visitor and contractor management solutions. From employee check-in and check-out to capturing visitors’ photo ID for added security, there are several benefits to using visitor management systems.
But with hundreds of companies to choose from, finding the best visitor management system for your business can be tough. Especially if this is your first time shopping for a visitor management system, the search can feel overwhelming.
In this post, I share some tips to help you find the best visitor management system for your workplace.
Let’s get started…
Factors To Consider When Choosing a Visitor Management System
Analysts expect the global visitor management system market to grow from $848 million (USD) in 2020 to $1,640 million by 2025. Because the market is saturated with products, it can be difficult and time-consuming to find the visitor management system that suits your needs.
There are a few important factors to weigh when deciding to make sure you choose the service that is the best fit for your company.
For example, depending on whether you’re seeking a solution for a school, construction site, hospital, or office, you’ll need a provider that can meet all of your needs. You should find out if the solution you’re evaluating has the features you need.
You should also consider whether the solution you’re considering offers:
- hassle-free deployment
- powerful analytics reporting; and
- contactless, paperless front desk check-in for visitors
You’ll also want to check into the solution’s functionality, pricing, customer service, and ease of use to make sure you choose the right one.
Your visitor management system should have the flexibility to grow and adjust as your operations do too. Look for a provider that will not charge you extra just to access important features.
Ask questions to determine if the provider only handles visitor management, or if they offer additional features like compliance management, that will keep your organization compliant with new regulations such as General Data Protection Regulation (GDPR) and Act on the Protection of Personal Information (APPI).
Importance of the Right Visitor Management System
Although almost any visitor management solution is better than relying on paper books and sheets, it’s still important to choose the right system for your business.
Otherwise, you may end up paying for features you don’t need, choosing a solution that doesn’t deliver the best value for the money, or wasting time with a system that’s not designed to grow with your business.
Not to mention, the wrong visitor management system will provide a poor experience for your visitors. After all, we all know that people judge you on their initial impression of your reception area. That’s why you want a system that’s easy to set-up and use – not one that will create frustrations and bottlenecks in your screening processes.
Why Sine is the Best Visitor Management System
Sine can help you gain real-time visibility over all contractors working on-site and maintain a more secure facility.
We’re probably biased but we think our cloud-based visitor management is ideal for small, midsize and large businesses in an array of different industries and use cases (So do hundreds of other people). Not only do we offer visitor registration, automatic notifications, badge printing, reporting and analytics, but also 24-hour global support with real people.
Here are a few more reasons Sine is the best visitor management system:
Fast smartphone check-in
Sine simplifies the check-in process for your visitors and provides additional efficiencies for return visitors. They can skip the queue with fast track and facial recognition. You can geofence your worksite for automatic check-in. Plus, Sine delivers instant notifications so your staff can easily accept and reject visitors.
Convenient mobile app
Our Sine Pro mobile app is available for all Android and iOS devices. It provides QR code check-in, check-out reminders, visitor verification and mobile printing features. Sine also offers seamless integration with Outlook, iCal and Google.
If you need help, we’re here for you – with support available through email, phone, video tutorial, FAQs and a knowledge base — so you can get up and running with as little hassle as possible.
Customization and options
You need a solution that can scale with your business.
Sine’s cloud-based visitor management system is ideal for managing multiple entrances and adjusting for surges in visitor traffic. Adding a check-in station — and doubling check-in capacity — is as simple as investing in one more iPad and stand.
Sine lets you know how many people you have on-site every day so in case of an emergency you can contact each contractor, visitor or customer and let them know about any safety issues.
Powerful web dashboard
Our intuitive dashboard lets you manage, track and analyse your data to help your teams work smarter, not harder.
Automate compliance processes & keep records of permits and licenses
Not only can you automate check-in, but our system also notifies visitors when required licenses and permits are set to expire. This ensures everyone on your site has all their compliance obligations sorted whenever they step on site.
Our fully featured reception software is easy to use and very accessible. It’s simple to set up and deploy. The back end admin functionality is very user friendly. It’s likely your guests will compliment you on how your system looks and ease of use. Because Sine is so easy to implement and manage, it saves your staff time and energy managing guests.
Use our curated check-in forms with pre-screening questions to enable a much faster, more efficient way to induct visitors. Easily share emergency procedures, safety regulations, and site-specific introductory information using our site induction feature.
Easy onboarding process
Making it happen
Visitor management systems make your sign-in process more efficient. They also give you the ability to store visitor information in a central database.
If you’re ready to improve safety, security, and compliance for your visitors, contractors, staff, and assets, Sine may be the visitor and contractor management solution you’re looking for.