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Visitor Management Software Security Features

Which Visitor Management Software Should You Use? 4 Must-Have Security Features

By Maddy GlynnDigital Marketing Specialist
Published on December 9, 2019

Do you want to manage your visitors, customers, contractors, and employees sign-ins more efficiently?

Are you looking for an easy way to see a snapshot of who is on site?

Would you like greater visibility into your workforce to improve security?

Well, a visitor management system can deliver all those benefits.

The trick is picking the right visitor management system. After all, with hundreds of vendors to sort through the task may seem daunting at first.

But don't worry, in this post you’re going to learn exactly what to look for in a visitor management system.

Let’s get started.

The 4 Security Features You Should Look For When Evaluating Visitor Management Systems

When you are investigating many software providers so you can make the best decision for your organization, you want to choose a visitor management system that meets your organization’s needs.

For example, you may want a solution that is web-based and also runs on Windows, Android, iPhone, iPad, and Mac systems to provide you and your visitor's flexibility.

Of course, ease of use is important. You want to select a solution that your staff and visitors find user-friendly. And you want to make sure your new visitor management system will save you time and energy managing guests.  If we’re being honest, you're probably looking for the following features as well:

  • Custom Visitor Types
  • Email, SMS, Push Notifications
  • Mobile & Email ID Verification
  • Reporting & Analytics
  • Online Support
  • Multiple Languages Supported
  • Integrations with third-party applications and solution like:
    • Outlook Calendar
    • Key Management Systems
    • iCal
    • Google Calendar
    • Active Directory
    • Induction & HSE Systems
    • Guest Wi-Fi Solutions

But what else should you look for when you’re deciding on a visitor management system to keep your company’s worksites secure? What critical features will keep your facilities safe?

Here are four security features to look for in a reliable visitor and contractor management solution.

1.Photo capture and ID badges

Perhaps the easiest way to identify who’s approved to be on-site is by using their photo. For example, Sine uses advanced facial recognition technology so that when a visitor checks in they are required to take a photo of their face using the Sine iPads. Once this is done a customizable visitor badge is automatically printed.

badge printing

This badge includes a photo of the visitor’s face so that everyone on site can see exactly who they are facilitating quicker check-in or check out. These full-color A6 sized badges can be printed using any laser printer available at your site and support QR codes, multiple visitor types, and customizable text area for site details.

2. Facial recognition

What if returning visitors - who have previously checked-in - could check-in using their face? With Sine, an individual face map is created when a visitor’s photo is captured upon the initial check-in. That means that return visitors at your site will now be able to check-in and out of the facility by simply showing their face to the camera. Face Check works individually at each site, it is not available system-wide.

3. Access control integrations

No matter how robust your visitor management system, it won’t be a silver bullet that solves all of your security issues. That’s why you need a visitor management system that works with other solutions.

For example, Sine integrates with multiple other platforms that focus on access control, adding an extra layer of security to your worksite. Our integration with Gallagher - a company that makes turnstiles for access - allows you to issue a personalized QR code through your choice of notification, which visitors can then scan at the Gallagher scanners.

You can revoke the QR code upon check out. This feature allows controlled access to certain floors and office spaces and lets you manage multiple access points. We also have an integration with MK Denial which enables you to automatically compares visitor names to certain ‘security threat’ lists around the world. These relevant denied or sanctioned party lists include:

  1. United Nations (UN)
  2. European Union (EU) Sanctions Lists
  3. Foreign Assets Control (OFAC)  and multiple U.S. Government Lists maintained under the Office of Foreign Assets Control (OFAC)
  4. International Criminal Police Organization (INTERPOL) Wanted Persons List
  5. Australian Consolidated
  6. and Japanese Proliferation Concerns (METI).

4. ID Check for US

If you’re looking to maximize your front desk's efficiency, forget paper logbooks. For businesses based in the United States, the easiest way to confirm the identity of your visitors is by scanning their US driver’s license. With a good visitor management system, all your guests will need to do is scan their ID upon arrival.

iPad modern desk

Next, the visitor management system will auto-fill a check-in form using the name on the license. The system should also confirm the ID is valid and facilitate instant registration. Of course, visitor privacy is important as well. That’s why an ID copy is never stored within the Sine platform and information is only extracted from the US driver's license.

For security-conscious decision-makers, features like these should be a must. In fact, a good visitor management system will help you do all of these things.

If you're serious about making your facility more secure, these are the security features that your visitor management system needs to have.

To find out more about how you can gain enhanced security features for visitor and contractor management with Sine book a live demo here.