A digital office check-in system is a crucial tool to help manage the flow of people into and around your facility while providing an optimal experience for your visitors. This is true regardless of the type of business, whether it’s a corporate office, healthcare facility, hotel, school, or job site.
Executives may be concerned that digital check-in solutions don’t provide the personal experience guests and visitors value most. But when lines start forming, and paperwork need to be filled out, having a few employees handle people flow, identification, and the collection of personal information makes for a stressful experience for everyone. A digital office check-in system can provide a personalized experience without sacrificing a warm welcome or wasting time.
Below, we’ll look at what office check-in systems can do and some of the signs your organization needs one to enhance the visitor experience while staying secure and compliant.
At its most basic, an office check-in system is a set of tools and policies that regulate the entry of employees or visitors into a building. Nearly all organizations have some sort of check-in system, even if it’s a receptionist or a sign-in sheet at the front desk. But these systems are becoming increasingly automated.
While COVID-19 protocols and new cyber and physical security concerns are making check-in more complex, digital systems were already gaining traction thanks to their convenience. They help reduce disorganized paper and pencil systems, reduce the number of extraneous spreadsheets that move back and forth between departments, aggregate and centralize guest data, and provide a more efficient check-in process for employees and guests.
When looking for an efficient office check-in system, it’s crucial to ensure it has the right features and procedures for your workspace. For example, some organizations need maximum security to avoid injuries or intellectual property theft, while others simply need to identify guests, times of entry, etc.
When looking for an office check-in system, purchasers will want to pay attention to the following features:
There are many ways of using tools to upgrade your office check-in system. For example, visitor management systems (VMS) can be modified to fit any office or worksite environment, allowing organizations to:
An office check-in system, such as Sine’s visitor management system, helps streamline entry into buildings so that front office staff can concentrate on other tasks or provide a warm welcome instead simply handing over a clipboard full of forms.
If you’re still using sign-in sheets, you’re likely considering upgrading to a digital office check-in system. Here are some signs that your office is ready to make the leap.
State-of-the-art check-in systems like Sine’s visitor management system have a positive impact on building operation, employee satisfaction, visitor impressions, safety, and site costs. And companies that have invested in this technology have seen the benefits.
Contact Sine for a demo if you're ready to see how a digital office check-in program using a VMS can benefit your office.